Winthrop Health Office

Emergency and  Health Information Sheet

Please complete your child’s information card as soon as your receive it at the beginning of the school year and return it to the school immediately. We need a new form each year, even if nothing has changed. Please remember to update this information with changes throughout the year.  New job? New cell? We need those updated numbers.  
 
When completing the form, please know that health information contained on it is kept confidential.  A copy of this form safely accompanies students on field trips, and every attempt is made to send a copy along with a student in the event of the need for medical transport while at school.  What important contact and health information would you want health care providers to have about your child until that time that you can be there?  Remember, in the event of an accident or illness, the school must be able to reach you, or another person you have designated on your form, to assume responsibility for your child.

Daily attendance is an important part of our role as the school nurse.  Not only does it help us keep track of the health needs and issues in the school, it helps the school assure that your child has reached school safely.  In accordance with district policy, a call must be made to, or an email sent to, the Safe Arrival Line message system each day that your child will not be in school.  If you are aware of a known extended absence, perhaps for travel or medical reason, you may leave one message with inclusive dates and an expected return to school date.  If the situation changes and your child’s absence will extend beyond that return date, another call to the Safe Arrival Line is needed.  If you are emailing your child's teacher, please also cc the safe arrival email.
 

Food Allergen Guidelines
 
In order to protect the health and safety of our students with food allergies, we have designated allergen free grade levels for those grades that include students with potentially life threatening food allergies.  If your child is in an allergen-free grade level, please refrain from sending your child into school with any snacks that may contain the allergen.  They may bring the allergen containing foods for lunch, as we have designated allergen safe tables, but all food brought into the classrooms must be allergen-free.  Parents/guardians are notified at the beginning of the school year if their child’s grade level has been designated as allergen free and what that allergen is.  Tree nuts and peanuts are commonly involved.  If you have any questions, please feel free to contact me in the health office.

Maintaining Current Health Records
 
To best meet your child’s health needs and to keep their records in accordance with state regulations, please notify the nurse in the health office of any change in health status, medications, immunizations, medical regimes, etc., as they may occur.  A hard copy (please keep  your original for your files) of the administration of immunizations on your pediatrician's letterhead is required in order for immunizations to be officially registered as part your child's school health record.

District Health Forms

Medication Form

Contract for Self-Carried Medication (HS Only)

Life Threatening Allergy Emergency Action Plan 

In order to facilitate the return of completed forms, all forms may be faxed or mailed to your school's Health Office. You may also send the forms in with your student.

MEDICATION ADMINISTRATION

Medication Administration Notice sent to parents 4/17/23

Medication Policy
If it is possible to achieve a medication regime at home, medications (both prescription and over the counter) should not be taken during school hours.  For example, a medication prescribed to be taken three times a day can be given before school, after school and at bedtime.  If medications must be taken during the school hours, please contact the school nurse for the appropriate required forms for your situation. Please note that a new physician’s order is required each school year for all prescription medications administered during school hours, as well as all non-prescription medications that would regularly be administered during school hours.  For example, if you child suffered from an ongoing/chronic pain issue and would receive a daily scheduled dose of Tylenol at school, a physician’s order would be required.

To insure the safety of your child, all medications must be delivered to school:

• In a pharmacy/manufacturer’s container.  If it is a prescription medication, ask the pharmacy to provide an additional labeled bottle for use at school.
• By the parent/guardian or designated adult. Never with the child. Please bring to the nurse in the health office with completed required forms, listed below.

Long Term Medications
Any medications that must be administered during the school day on a long term basis during a given school year require the following forms be completed and returned to the Health Office before the medication will be administered:

*Medication Order/Permission form - to be signed by a license prescribed and by a parent/guardian
 
This includes long term prn, or ‘as needed’ medications such as inhalers and epi pens.

Short Term Medications
Prescription medications that must be taken during school hours on a short term basis (ex. short course of antibiotics) require the parent/guardian to complete their portion of the Medication Order/Permission form.  The prescription label will suffice as the doctor’s order/permission to administer over a short term basis.  

PRN (as needed) Medications
Our school physician has allowed certain over the counter medications to be administered per protocol.  Please sign your Emergency Form for permission for your child to receive these medications per protocol.  These medications include:

• Acetaminophen (Tylenol)
• Ibuprofen (Motrin, Advil)
• Diphenydramine (Benadryl)
• Antacid Tablets/Liquid (TUMs)
• Bacitracin Ointment
• Calamine Lotion
• Hydrocortisone cream
• Anbesol or Oragel
• Cough drops

If your child requires an over the counter medicine to be administered that is not on the above list (for example cold medicine), a doctor's order and parent consent form is needed before the school nurse can administer it.  

Medication Retrieval
Parents/guardians may retrieve their child’s medications/supplies from the school at any time.  Any and all medications/supplies must be picked up by the parent/guardian by the end of the school year.  Any medications/supplies not retrieved by this time will be discarded.  Medications/supplies will not be stored over the summer break.  Any medication not retrieved by a responsible adult by the conclusion of dismissal on the last day of school will be disposed off.  

Chicken Pox

Concussion

Conjunctivitis

Eastern Equine Encephalitis (EEE)

Fifth Disease

Flu (Influenza)

Growing Pains

Hand, Foot, Mouth Disease

Impetigo

Lice -  Hamilton Wenham School District Procedure

Lice - Treatment Information

Lyme Disease

MRSA

Norovirus

Nosebleeds

Stomach Bug (Gastroenteritis)

Strep Throat

 West Nile Virus

AAP Symptom Checker

American Diabetes Association

American Academy of Pediatrics

Asthma and Allergy Foundation

Best Bones Forever

Centers for Disease Control and Prevention

Concussion Information

Food Allergies Research and Education

Flu Information

Mass Dept of Public Health

Mass in Motion School Nutrition Requirements 

My Plate (Nutrition Information)

National Institutes of Health

National Institute for Mental Health

One Tough Job for Parents of Children from Birth to 6

Teen Health

Physical Exam Requirements

In accordance with Massachusetts Law, https://malegislature.gov/Laws/GeneralLaws/PartI/TitleXII/Chapter71/Section57, all families of students new to the District and grade seven students are required to provide a copy of a physical examination within the preceding 12 months.  All students wishing to participate in intramural activities and athletics also must provide a copy of a physical within the previous 13 months prior to participation.   The form must state whether the student is able to participate in all school and sport activities. 

At regular intervals every few years, According to Mass state law, you are required to provide an updated physical during a student's 4th, 7th & 10th grade years.  When your child has his/her physical, please provide the health office with a copy of this completed physical.

Immunization & Lab Result Requirements

School Immunization Law, Chapter 76, Section 15 of the General Laws of Massachusetts requires that all immunizations must be up to date for children to attend school according to the Massachusetts Department of Public Health regulations. Massachusetts General Law allows schools to exclude children from school whose immunizations are not up to date. Please Note:

• Immunization and lab testing dates must be physician verified.
• Physician documented updates should be submitted whenever your child receives additional immunizations.
• Immunization requirements listed below must be met, and on file in the health office, by the first day of school for that child (beginning of school year or upon entering as a new student during the year) in a given school year or that child will be unable to attend until the missing immunizations have been administered and supporting documentation is received by the school.

Massachusetts Immunization Requirements for School Entry

Kindergarten Requirements for Entry

5 doses DTaP/DTP
4 doses Polio
3 doses Hepatitis B
2 doses MMR
2 dose Varicella/Varivax or physician documented case of chickenpox
Lead screening results and TB results and/or risk status

Please consult with your child’s pediatrician with any questions or concerns. There are health circumstances in which a standard immunization schedule is not appropriate. If this is the case for your child, a letter on office letterhead from your child’s pediatrician explaining why would be required.

 

• 105 CMR 200.000: PHYSICAL EXAMINATION OF SCHOOL CHILDREN
• 105 CMR 210.000: THE ADMINISTRATION OF PRESCRIPTION MEDICATIONS IN PUBLIC AND PRIVATE SCHOOLS
• 105 CMR 220.000: IMMUNIZATION OF STUDENTS BEFORE ADMISSION TO SCHOOL 

Tuberculosis Risk Assessment Information

A concussion is an injury to the brain.  Students who suffer a concussion require cognitive and physical rest to recover.   If you student suffers a blow or strike to the head, please complete a Report of Head Injury Form  or provide any documentation from your student's physician, and notify the nurse.  I will work with you, your student, your student's teachers and your student's physician  to help manage symptoms, and encourage recovery.  

For more information about concussion please view: Head Injury and Concussion Information for parents and Students 

MA School Health Screening Requirements

Postural Screenings - Frequently Asked Questions